- This event has passed.
2024 Winter Conclave
January 12, 2024 @ 10:00 am - January 14, 2024 @ 5:00 pm
The 2024 Winter Conclave will be held January 12 – 14, 2024 at the Wyndham Gettysburg in Gettysburg, PA. All resident Chapter presidents, vice presidents, treasurers, and risk managers are required to attend. If a particular officer is unable to attend, please contact the National Office as soon as possible to discuss replacements.
Hotel Information
The Wyndham Gettysburg is located at 95 Presidential Circle, Gettysburg, PA 17325. The Google Maps details are below.
Registration
Registration is open and will close December 15, 2023. Register here: https://axp.formstack.com/forms/2024_conclave
Community Service Event
In association with the 2024 Winter Conclave, the Fraternity will be organizing a food drive for the Gettysburg SSCAP Food Pantry. Each Brother attending Conclave is highly encouraged to bring 2 or 3 pounds of non-perishable donations in support of the SSCAP Food Pantry. The items of highest need by the pantry are rice, Hamburger Helper, peanut butter, jelly, dried pasta, canned vegetables and other non-perishables.
Graduate Brother Event
After the 2024 Winter Conclave concludes, Graduate Brothers are invited to join Brothers from different Chapters over food and drink! The event will be held on January 13, 2024 at 6 PM EST at The Pub (20 Lincoln Square, Gettysburg, PA 17325). Appetizers will be provided and there will be a cash bar. To RSVP, please contact the National Office via email (hq@alphachirho.org) or phone (732-869-1895).
Schedule At A Glance
A tentative schedule is below.
Friday, January 12, 2024
| 4:00 PM | Registration Open for Early Arrivals |
| 7:00 PM | Initiation Ceremony at Gettysburg College |
Saturday, January 13, 2024
| 8:00 – 10:00 AM | Registration Opens |
| 9:00 – 10:00 | Breakfast |
| 10:00 – 11:00 | Opening Remarks from Alpha Chi Rho and the Alpha Chi Rho Educational Foundation |
| 11:00 AM – 12:30 PM | Education Block 1 |
| 12:30 – 1:30 PM | Lunch |
| 1:45 – 2:45 | Education Block 2 |
| 2:45 – 3:30 | Education Block 3 |
| 3:30 – 4:15 | Networking Session (Snack and Beverage Break) |
| 4:15 – 5:30 | Closing Session, Pictures and Amici |
| 6:00 | Graduate Brother Gathering at The Pub (RSVP by January 5) |
FAQ’s
Q: What is the purpose of the Winter Conclave?
A: The Winter Conclave provides leadership and fraternal management training to leaders or emerging leaders. The event is usually hosted by or near one of our Chapters. Professional speakers, local University officials and alumni are utilized as speakers during the weekend program.
Q: What Topics will the Officer Tracks cover?
A: This year’s Winter Conclave is focusing on “Communication and Following Through”. In this constantly changing society, how we communicate and follow-up with people is paramount to ensuring success.
Q: What is provided by the National Fraternity / What Do we Need to Pay?
A: As part of your Chapter assessment, the National Fraternity provides a hotel room for Friday night and food on Saturday. If there is inclement weather, a hotel room will be provided for Saturday night. All the delegates need to provide is transportation to and from Gettysburg.
Q: What is the attire?
A: The dress code is business casual. If you are attending the Initiation, the dress code is business formal.
Q: When should our delegates arrive?
A: Delegates should arrive Friday night no later than 11 PM EST. If the Chapter is attending the Initiation, please arrive no later than 6 PM EST. If the Chapter will have to arrive after 11 PM EST, please contact the National Office ASAP.
Q: When will the Winter Conclave end?
A: The Winter Conclave will end no later than 5:30 PM EST on Saturday, January 13. Delegates are encouraged to attend the National Council meeting occurring at 5:30 PM EST on Saturday but it is not required.
Q: How do I register for the Graduate Brother Gathering on January 13, 2024?
A: Contact the National Office via email (hq@alphachirho.org) or by phone (732-869-1895) to confirm your reservation.