Community Service / Philanthropy Workshop and Roundtable
2024-09-19 19:00 - 20:00 (America/Detroit) | Online
The Community Service and Philanthropy Workshop and Roundtable is highly encouraged for community service chairs, philanthropy chairs or committee members to attend to discuss events, tips and tricks.
Register Here: https://forms.gle/mMnRRk8qTj7Uw4HA8

Mental Health Workshop
2024-10-10 19:00 - 20:00 | Online
The Mental Health Workshop is highly encouraged for Chaplains, Diversity, Equity and Inclusion Chairs, and general members to attend and learn about how to improve their mental health.
Register Here: https://forms.gle/mMnRRk8qTj7Uw4HA8

Growth Summit
2024-10-12 11:00 - 13:00 | Online
All fall 2024 Postulants are required to attend the Growth Summit to learn more about the National Fraternity and what benefits they receive by being a member and to meet other Postulants in the Fraternity.
Register Here: https://forms.gle/mMnRRk8qTj7Uw4HA8

Officer Election and Transition Workshop
2024-11-11 19:00 - 20:00, 2024-11-14 19:00 - 20:00 | Online
All incoming or outgoing officers are highly encouraged to attend the Officer Election and Transition Workshop to learn the important steps each officer should do while leaving and entering office.
Register Here: https://forms.gle/mMnRRk8qTj7Uw4HA8

Winter Conclave 2025
2025-01-16 08:00 - 2025-01-19 17:00 | Wyndham Gettysburg, 95 Presidential Circle, Gettysburg, PA, 17325, United States
The 2025 Winter Conclave will be held January 16 – 19, 2025 at the Wyndham Gettysburg in Gettysburg, PA. All resident Chapter presidents, vice presidents, and risk managers are required to attend in person. There will be virtual learning on Thursday, January 16, 2025. If a particular officer is unable to attend, please contact the National Office as soon as possible to discuss replacements.

Hotel Information
The Wyndham Gettysburg is located at 95 Presidential Circle, Gettysburg, PA 17325. The Google Maps details are below.
Registration
Registration closed December 20, 2024.
Community Service Event
In association with the 2025 Winter Conclave, the Fraternity will be organizing a food drive for the Gettysburg SSCAP Food Pantry. Each Brother attending Conclave is highly encouraged to bring 2 or 3 pounds of non-perishable donations in support of the SSCAP Food Pantry. The items of highest need by the pantry are rice, Hamburger Helper, peanut butter, jelly, dried pasta, canned vegetables and other non-perishables.
Graduate Brother Event
After the 2025 Winter Conclave concludes, Graduate Brothers are invited to join Brothers from different Chapters over food and drink! The event will be held on January 18, 2024. To RSVP, please contact the National Office via email (hq@alphachirho.org) or phone (732-869-1895).

Schedule At A Glance
The schedule is below.

Thursday, January 16, 2025

6:30 PM
Virtual Leaning Sessions Begin

9:30 PM
Virtual Learning Sessions End

Friday, January 12, 2024

4:00 PM
Registration Open for Early Arrivals

7:00 PM
Initiation Ceremony

Saturday, January 18, 2024

8:00 – 10:00 AM
Registration Opens

9:00 – 10:00
Breakfast

10:00 – 11:00
Opening Remarks from Alpha Chi Rho and the Alpha Chi Rho Educational Foundation

11:00 AM – 12:30 PM
Education Block 1

12:30 – 1:30 PM
Lunch

1:45 – 2:45
Education Block 2

2:45 – 3:30
Education Block 3

3:30 – 4:15
Networking Session (Snack and Beverage Break)

4:15 – 5:30
Closing Session, Pictures and Amici

6:00
Graduate Brother Gathering at The Pub (RSVP by January 10)

FAQ’s
Q: What is the purpose of the Winter Conclave?
A: The Winter Conclave provides leadership and fraternal management training to leaders or emerging leaders. The event is usually hosted by or near one of our Chapters. Professional speakers, local University officials and alumni are utilized as speakers during the weekend program.
Q: What Topics will the Officer Tracks cover?
A: This year’s Winter Conclave is focusing on “Ensuring Continued Success”. In this constantly changing society, how we communicate and follow-through with people is paramount to ensuring success.
Q: What is provided by the National Fraternity / What Do we Need to Pay?
A: As part of your Chapter assessment, the National Fraternity provides a hotel room for Friday night and food on Saturday. If there is inclement weather, a hotel room will be provided for Saturday night. All the delegates need to provide is transportation to and from Gettysburg.
Q: What is the attire?
A: The dress code is business casual. If you are attending the Initiation, the dress code is business formal.
Q: When should our delegates arrive?
A: Delegates should arrive Friday night no later than 11 PM EST. If the Chapter is attending the Initiation, please arrive no later than 6 PM EST. If the Chapter will have to arrive after 11 PM EST, please contact the National Office ASAP.
Q: When will the Winter Conclave end?
A: The Winter Conclave will end no later than 5:30 PM EST on Saturday, January 18.
Q: How do I register for the Graduate Brother Gathering on January 18, 2024?
A: Contact the National Office via email (hq@alphachirho.org) or by phone (732-869-1895) to confirm your reservation.

Alpha Chi Rho Educational Foundation Annual Meeting and Board of Trustees Meeting
2025-05-03 09:30 - 14:00 | National HQ
Dear Brother,
According to the Foundation By-Laws (Article I.1. Membership), members who have donated more than $75.00 in the past year qualifies them as an AXPEF member and eligible to vote in the 2025 Trustee Elections. You are invited to take part in the Annual Meeting of the members of Alpha Chi Rho Educational Foundation, Inc. (AXPEF).

Date: Saturday, May 3, 2025 at 10:00AM EDT
Location: R. B. Stewart National Headquarters: 109 Oxford Way, Neptune, NJ, 07753
Zoom Info can be provided by reaching out to the National Office.
The agenda of the meeting includes:

The election of Trustees to succeed those Trustees whose terms of office have expired
Report from the Chairman
Consideration of the actions of the Trustees since the last Annual Meeting and consideration of such matters as may properly come before the meeting

Immediately after the annual meeting of the members, the newly constituted Board of Trustees will meet to elect its officers and to enact Foundation business, which will include financial reports, recent development and fundraising efforts, scholarship and grant updates and the updates on the Strategic Plan of the Fraternity and Foundation. You are encouraged to remain for this meeting.
You are encouraged to participate in the entire schedule for the day. The schedule includes:
10:00 AM – 10:15 AM Welcome / Introductions / Overview
10:15 AM – 10:30 AM Annual Membership Meeting
10:30 AM – 1:00 PM Trustee Meeting

Please register on or before April 25, 2025, so that we can make appropriate arrangements.

Phi Gamma Chi Graduate Chapter BBQ
2025-06-14 15:00 - 19:00
The Phi Gamma Chi Chapter is hosting a BBQ on Saturday June 14th from 3-7pm EST in Franklin Lakes, NJ. You are allowed to bring your significant others and children if you wish. Please send an RSVP to the National Office by June 2, 2025. If you have any questions, please reach out to the National Office.

108th National Convention
2025-07-10 - 2025-07-13 | National HQ
Join Brothers from across the country and world for the 108th National Convention in Neptune, NJ. The Convention business meeting and educational sessions will be hosted virtually and in-person allowing more Brothers to attend this year’s events. For any questions, please contact the National Office at 732-869-1895.
Registration:
Resident (Undergraduate) Registration and Graduate Registration is now closed.
All Chapters / Colonies are required to send two / three delegates to the Convention. The registration fee is $125 per delegate (total $250 for two / $375 for three). If the Chapter/Colony’s delegates are attending in-person, they must confirm their in-person status by June 1. If the Chapter/Colony’s delegates choose to not attend in-person after June 1, the Chapter/Colony and delegates will be charged for the in-person costs.
Graduate Brothers can attend virtually or in-person. The registration fee is $250 per Brother regardless of the attendance option.

Hotel / Accommodations:
Please note that for this Convention the National Fraternity is not acquiring a hotel room block for resident or graduate Brothers. If you would like any recommendations for local hotels, please contact the National Office.
For those attending in-person, meals will be provided on Friday and Saturday.

National Constitution and Bylaws Amendments:
In November 2024, the National Council of Alpha Chi Rho began to review the National Constitution and Bylaws to correct inaccuracies not addressed in the 2023 revision. The National Council, on April 1, 2025, voted on each amendment and declared that the process of Article IX, Section Two (“Resident Chapter and Graduate Brother Approval”) begin so that the amendments be voted upon at the 108th National Convention.
All amendments to the National Constitution and Bylaws can be found at https://www.alphachirho.org/108-amendments/.
Resident (Undergraduate) Process:
Your Chapter must discuss these amendments in a formal Ritual meeting, tally the vote of every member (including absentee ballots), and report the majority vote to the National office no later than June 1, 2025.
Votes received at the National Office will be marked on the National website here. If you do not see your Chapter’s vote, please contact the National Office at 732-869-1895.
Steps to Vote on the Amendments

Distribute the proposed amendments to all Brothers of the Chapter prior to the Chapter meeting.
Convene a meeting under Ritual.
Discuss each proposed amendment or discuss adopting all of the amendments in a unanimous block.
Call for a vote on the proposed amendment or on all of the amendments in a unanimous block.
The Secretary must record the vote. If a majority (51% or greater) of those voting approve of the amendment, your Chapter has ratified the amendment. If the Chapter is voting on all amendments in a unanimous block, the vote must be three-fourths (75% or greater) of those voting.
Upon completion of the meeting, the Chapter Secretary must certify the vote by submitting the letter below and sending it to Scott Carlson, National Secretary, via mail or email.

Mailing Address:
Alpha Chi Rho National Headquarters
ATTN: Scott Carlson
109 Oxford Way
Neptune, NJ 07753
Email address: hq@alphachirho.org

Graduate Brother Process:
By clicking the link below you will be asked to electronically vote yay, nay, or abstain. Per Article IX, Section Two of the National Constitution, all Graduate Brothers in good standing shall vote via electronic ballot. Approval on any amendment shall be given by three-fourths of ballots cast.
Amendments to the National Bylaws will also be made at the 108th National Convention. Per Article XIV of the National Bylaws (“Amendments”), “all amendments to these by-laws shall be by an Act of National Convention and passed by a majority vote of voting delegates present.” Therefore, in order to vote on these amendments, you must attend the Business Meeting of the 108th National Convention.
Please submit your vote by July 10, 2025.
Vote Here: https://forms.gle/1MnLBWptt1aRtgzv6

Schedule:
The following schedule is final.
All Sessions will occur in person at the R. B. Stewart National Headquarters and on Zoom unless otherwise noted in the schedule.
Thursday, July 10, 2025
10:00 AM – 4:00 PM Community Service Opportunity at the Habitat for Humanity RE:Store (Optional for Delegates to attend)
5:00 – 6:00 PM Dinner (Optional for Delegates to attend)

Friday, July 11, 2025
11:00 AM – 5:00 PM Registration Open at R. B. Stewart National Headquarters
12:00 – 1:00 PM Lunch
1:00 – 1:30 PM Opening Session
1:30 – 2:30 PM Educational Session 1 – “Improving Your Chapter’s Educational Funding” – Educational Foundation Session with Dr. John DiSarro (Phi Zeta Chi, ’07)
2:30 – 3:15 PM Educational Session 2 – “Improving Your Chapter’s Financial Knowledge and Collection” – Financial Management Review with National Staff
3:30 – 4:30 PM Keynote 1 – “Gen Z Recruitment and Retention: Making the Fraternity/Sorority Experience More Attractive” – Dr. Michael Ayalon – Greek University
4:30 – 5:30 PM Educational Session 3 – “Continuing the Recruitment Conversation – How to Implement and Improve Your Chapter’s Recruitment System” with National Staff
5:30 – 6:30 PM Keynote 2 – “Future Builders: Engaging Alumni & Parents in Fraternity and Sorority Success” – Dr. Michael Ayalon – Greek University
6:30 – 7:00 PM Educational Session 4 – “Improving the Membership Experience Post Graduation” – Graduate Brother Session
7:00 – 9:00 PM Fraternity Award Ceremony
9:00 – 11:00 PM Post Award Reception (Optional for Attendees)

Saturday, July 12, 2025
8:00 – 9:00 AM Breakfast
9:00 AM – 1:00 PM National Convention Business Meeting
9:00 AM – 1:00 PM Non-Initiated Members Educational Program
1:00 – 2:00 PM Break (if necessary)
2:00 – 5:00 PM National Convention Business Meeting
2:00 – 5:00 PM Non-Initiated Members Educational Program
5:00 – 6:00 PM Keynote 3 – “You Are Not Born With Fear: How to Have Civil Conversations About Difficult Topics” – Tish Norman – Greek University
7:00 – 9:00 PM Closing Banquet at National President Brodsky’s Residence (Address to Be Given at National Headquarters)

Sunday, July 13, 2025
10:00 AM – 1:00 PM National Council Meeting
For any questions, please contact the National Office at 732-869-1895.

Alpha Chi Rho Educational Foundation Scholarship Awards Ceremony
2025-08-11 18:30 - 20:00 | Online
Join the Educational Foundation Board of Trustees and Brothers as we present the 2025 scholarship award recipients! The ceremony will occur on August 11, 2025 at 6:30 PM EST via Zoom to commemorate the 75th founding date of the Educational Foundation.
To receive the Zoom link, please fill out this Google Form: https://docs.google.com/forms/d/e/1FAIpQLScHu9FFzou_gJQcUr6fghQs3tRPF3WLxw_wzkyA9kzdIS53hQ/viewform?usp=sharing&ouid=100070284301206005154
